Calendar apps have become an indispensable tool for managing our professional and personal lives. As our schedules fill up with meetings, calls, tasks and events, keeping everything straight can feel overwhelming at times. This is where AI-powered calendars and scheduling assistants come in — to help make sense of it all.
AI calendars leverage artificial intelligence to not only organize your schedule, but actively help manage it. They suggest optimal times for new meetings and events based on your availability, automatically send invites and reminders, and reschedule things when conflicts arise. Some even take notes and generate summaries of meetings after they occur!
In this comprehensive guide, we‘ll explore the top 12 AI-powered calendars and meeting schedulers available today:
Benefits of AI Calendars
Before diving into the top tools, let‘s look at some of the main benefits AI calendars provide:
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Efficiency – AI removes manual scheduling back-and-forth by assessing availability and suggesting best times. This saves huge amounts of time and effort.
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Productivity – By taking over scheduling tasks, AI calendars let you focus on higher-value work. Their automation also helps reduce mistakes.
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Integration – Leading solutions integrate with popular calendar apps like Google and Outlook, as well as email, CRM software, video chat tools and more.
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Intelligence – Advanced AI considers time zones, user preferences, habits and past meetings to optimize scheduling. It gets smarter over time.
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Flexibility – AI calendars automatically detect conflicts or changes and suggest alternatives. This prevents constant rescheduling.
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Insight – Some provide detailed analytics on your meetings and activity over time, enabling better decisions.
Now let‘s look at 12 top contenders in this space:
1. Loopin
Loopin is an AI meeting assistant that makes meetings more productive before, during and after they occur. It‘s designed specifically for customer-facing teams who spend much of their days in meetings.
Key Features
- Automated meeting summaries with transcripts, key takeaways and action items
- Conversational chat interface for real-time interactions during meetings
- Seamlessly share meeting notes over Slack, Email or Notion
- Smart task management across meetings and client interactions
- Connects related meetings and notes for better context
Integrations
Google Calendar, Slack, Zoom, Notion, Gmail
Pricing
Starts at $12/month per user
Loopin is great for customer success, sales, account management and related teams who want to reduce meeting overload and get more value from client interactions.
2. Reclaim
Reclaim.ai uses AI to help individuals and teams schedule their days more intentionally. It suggests focus blocks for heads-down work, sets meetings at optimal times, and respects daily habits you define.
Key Features
- Dynamic availability scheduling based on calendar events and habits
- 1:1 meeting scheduler with video call links
- Sync multiple calendars from Google, Office 365, iCloud
- Integrates with Slack, Todoist, Asana and other work tools
- Automatically blocks calendar for habits and routines
- Daily planner combines tasks, meetings and focus time
Integrations
Google Calendar, Office 365, Slack, Zoom, Todoist, Asana, Jira, Linear and more
Pricing
Free – $18/month per user
Reclaim is an ideal calendar assistant for remote teams that want to schedule deep work and collaboration seamlessly. It has fantastic support for other work and productivity tools.
3. Leader Calendar
Leader Calendar makes scheduling meetings simple and intelligent. It syncs with your calendar and shows availability to contacts right on your personalized scheduling page.
Key Features
- Custom scheduling page with visibility into your availability
- Desktop and mobile apps with notifications and reminders
- Integration with video chat platforms like Zoom, Google Meet and Microsoft Teams
- Smart suggestions for meeting times based on preferences and habits
- CRM integration provides insights on the people you’re meeting with
- Tools for meeting preparation like agendas and summaries
Integrations
Google Calendar, Outlook, Office 365, Gmail, Zoom, Teams, Meet
Pricing
Free – $149/year
Leader Calendar is designed for sales teams and professionals who meet frequently with prospects and customers. It connects beautifully with Leader‘s CRM for a unified workflow.
4. Clockwise
Clockwise pioneered the concept of AI calendars back in 2018. It uses machine learning to understand employee availability patterns and schedules meetings accordingly. The tool also gives users insights into how they‘re spending time.
Key Features
- Heatmap calendar showing times you tend to be more and less productive
- Suggests optimal times for new meetings based on past habits
- 1-click conflict resolution and rescheduling
- Sync Clockwise work hours with Google Calendar or Office 365
- Track time spent in meetings vs focus work
- Export reports on meetings, collaborators and trends
Integrations
Google Workspace, Microsoft Office 365, Slack, Zoom
Pricing
Free – $18/month per user
Clockwise is trusted by over 12,000 organizations to optimize meeting schedules. It‘s a robust solution for larger companies but also works great for small teams.
5. Lilys Calendar by Trevor
Lilys Calendar is a smart calendar app that leverages the "time blocking" methodology to help users stay focused and organized. It was originally called "Trevor" but was recently rebranded.
Key Features
- Drag-and-drop interface for visual time blocking
- 2-way sync with Google Calendar or iCloud Calendar
- Smart suggestions for scheduling meetings and blocks
- Tracks time against blocked events to build analytics
- Chrome extension for easy access and editing
- Calendar heat map shows busiest times of day
Integrations
Google Calendar, Outlook Calendar, iCloud Calendar
Pricing
Free – $3.99/month
Lilys is designed for individuals who want to implement structured time blocking plans for work and personal life. The calendar heatmaps and tracking provide useful insights.
6. Calendly
Calendly pioneered scheduling automated scheduling pages. It‘s used by individuals and teams to streamline booking calls, meetings, appointments, interviews and more.
Key Features
- Custom scheduling pages showing availability
- Meeting invites integrated with Google Calendar or Office 365
- Various event types (call, consultation, demo etc.)
- Confirmations, reminders and follow-ups with custom messaging
- Analytics showing scheduling activity
- Zapier integration to connect with 1500+ other apps
- Mobile app for managing bookings on the go
Integrations
Google Calendar, Office 365, Gmail, Outlook, Zoom, Salesforce, HubSpot, Slack + more
Pricing
Free – $12/month per user
Calendly is the market leader in automated scheduling pages. It‘s easy to use for both administrators and people booking times on your calendar.
