Calibration management software is a critical tool for manufacturers and companies relying on equipment accuracy for quality control. This guide will explore the key benefits of calibration management platforms and the top options on the market.
What Does Calibration Management Software Do?
Calibration management software centrally tracks the maintenance and performance of tools and equipment. It schedules calibrations based on usage and timeframes and sends alerts when testing is due. These platforms maintain digitized logs of all calibrations, measurements, technicians‘ notes, and related documentation.
Key benefits include:
- Ensures equipment accuracy and quality: Calibrations verify equipment is working correctly and detecting issues before they impact quality.
- Saves time: Software automation and digitization streamline the calibration process.
- Provides traceability: Detailed logs connect data to each instrument for auditing.
- Enables better decisions: Analytics give actionable insights into equipment and processes.
Without centralized software, calibration management involves time-consuming manual processes and risks of human error.
Key Features to Look For
When evaluating calibration management systems, key features include:
Scheduling and Reminders
Platforms should make scheduling calibrations easy and automatically send reminders when testing is due. Configurable rules trigger actions based on time intervals or usage counters.
Mobile Access
Enabling technicians to access data and update logs via mobile apps facilitates more nimble workflows.
Reporting and Analytics
Robust reporting provides actionable information, like calibration schedules, overdue tests, equipment performance trends, and maintenance metrics.
Integration
APIs ease connecting calibration software with ERP, MES, CMMS, and other enterprise systems for seamless data flows.
Compliance
Solutions with built-in workflows, documentation, and e-signatures ensure ISO and regulatory compliance.
Ease of Use
Intuitive software minimizes training requirements and encourages consistent use.
Top Calibration Management Software
With an overview of key capabilities, here are top options for small, mid-size, and large enterprises:
1. GAGEtrak Lite (Best for Small Business)
GAGEtrak offers customizable calibration software for managing up to 100 calibration records. The easy-to-use web interface works on any device and Lite subscription plans start at $29/month.
2. Qualer (Best for Compliance)
Qualer focuses on regulated industries, with validated workflows for ISO 9001, ISO 13485, ISO/IEC 17025, and GMP compliance. Pricing is quote-based.
3. Ape Software (Best for Mid-Size Companies)
Ape Software offers capabilities for up to 500 assets and 10 concurrent users. Subscription plans with support start at $850/month.
4. GAGEpack (Easiest to Use)
GAGEpack aims for simplicity without sacrificing functionality. It works for companies of all sizes, with custom pricing starting around $1,200/year.
5. Calibrant (Most Configurable)
Calibrant adapts to diverse workflows with highly flexible configuration options and admin controls. Subscription plans start at $1,199/month.
6. Jay Controls (Best Traceability)
Jay Control provides detailed traceability logs, from individual measurements to full calibration histories, which are critical for regulated industries.
7. Cyberscience (Most Scalable)
For large enterprises, Cyberscience scales to 500+ concurrent users with advanced automation and analytics. Demo pricing starts around $3,500/year.
8. Prime Technologies (Best Analytics)
Real-time analytics dashboards in Prime Technologies give actionable insights into OEE, yield, maintenance costs, and other operational metrics.
9. Qualio Calibration (Most Integrations)
Qualio connects bidirectionally with 100+ solutions, like QMS, ERP, MES, and CMMS software, via APIs and flat file exchange.
10. Cross Company GageSuite (Most Services)
Cross Company couples GageSuite software with extensive calibration, repair, and other lab services for a full-service offering. Pricing is custom quoted.
Making the Right Choice
With an array of options on the market, focus first on your must-have capabilities, compliance needs, and budget. Cloud platforms offer faster deployment and lower upfront costs, while on-premises systems give you more control.
Carefully evaluate change management strategies so employees fully utilize the new software. And choose an experienced implementation partner that understands both technology systems and calibration processes. With the right software and deployment approach, companies can gain efficiency, ensure quality, and make data-driven decisions.
